Competition Organizers

Registered or Licensed Coaches at EC Sanctioned Competitions / MHC Safe Sport Fee at non-EC Sanctioned Competitions

New for 2022

EC-Sanctioned: A Coach must hold Registered or Licensed Status to be able to coach their students at EC sanctioned shows. By 2025, Equestrian Canada plans that every equestrian coach will hold either a Registered or Licensed Coach Status. It is the responsibility of the Show Organizer to ensure riders declare their coaches on the registration form, or else declare as self-coached. For more information about Coach Statuses, please check this page: manitobahorsecouncil.ca/Becoming-a-Coach

Non EC-Sanctioned: "Self-declared" coaches/trainers who are not certified are required to at least be fully aware of the Safe Sport elements. There are three courses which coaches/trainers and/or athletes need to take to ensure understanding of these elements. Coaches without Safe Sport training will pay a $5 fee per rider at competition. Please check this page for details: manitobahorsecouncil.ca/Coaching

Show organizers: This is the form to record non-certified coaches and their athletes at non EC-sanctioned shows. Please complete the form and remit money after every show, not at the end of the show season. Thank you.

Sanctioning

Planning and Organizing a Competition

Organizing a horse show requires long days and even longer days on the actual competition date(s). There are numerous aspects to consider when hosting a competition from deciding what types of classes you would like to offer, having the right insurance, and finding the right official to ensure fair and professional judging. At Manitoba Horse Council (MHC)  we want to make your life a little easier by providing you with resources and links to information to ensure a safe and fun competition for all.

What is a Sanctioned Competition?

Hundreds of horse shows are held across the province. While some are sanctioned(approved) by MHC or EC, others are run independently without any sort of endorsement. It is not mandatory to sanction a horse show; however, there are tangible benefits for organizers who choose to register their horse shows. Without sanctioning, EC accredited officials are prohibited from officiating (excludes General Performance, Western or Breed officials); by using an MHC or EC accredited official you can be sure competitors are receiving fair judging, completing safe courses and MHC/EC rules are being followed.

Safety is of the utmost importance in the equine sport, accidents do happen, by sanctioning your competition you confirm that the show staff, officials, volunteers and your participants have the correct insurance in place if an incident were to occur.

From a participant or officials’ viewpoint, we recommend that you ensure any unsanctioned competition you attend has the correct insurance in place to protect you, or that you seek out the correct insurance yourself. By attending sanctioned competitions, we have taken the guesswork out of it.

Why Sanction your Competition?

The underlying basis for sanctioning is to ensure that someone other than the show organizer is responsible for overseeing the risk management for the competition.

Benefits of sanctioning include:

  • Safety for show organizers, officials, volunteers and participants
  • Equine medication testing
  • Having a defined set of rules to follow
  • Access to carded officials
  • Horse & rider incentives
  • Free promotional opportunities
  • Year end awards (EC)
  • Results reporting (EC)

How to Sanction?

To sanction your show, follow these steps:

Step One:

  • Decide if your competition is going to be sanctioned through EC or the MHC. The sanctioning levels are determined by the amount of prize money and type of classes you will be offering, please refer to EC General Regulations, starting on page 7 to determine which EC level your show falls under.
    • The Manitoba Horse Council sanctions the following types of competitions: 
      • Provincial competitions (TBA)
      • EC Bronze or Silver competitions
    • Equestrian Canada sanctions the following types of competitions (for more information of EC sanctioning rules please see their website):
      • All horse trials (eventing)
      • EC Platinum or Gold competitions
      • EC Silver or Bronze competitions that are running concurrently with a Gold competition

Forms to be used by Competition Organizers are available at Equestrian Canada

Also please check the Stewards Hub

 

Step Two:

Fill out the applicable application form and submit with payment to the corresponding email:

  • Manitoba Horse Council Show Sanctioning Application (TBA)
  • Equestrian Canada Show Sanctioning Application (submit Bronze/Silver to mhc.exec@sportmanitoba.ca, submit Gold/Platinum to competitions@equestrian.ca)
    • See here for more information regarding EC sanctioning requirements
    • Applications must be received no later than 60 days prior to day 1 of competition

Step Three:

Have your insurance company fill out the applicable insurance certificate and submit to the appropriate office:

  • Horse Show Certificate of Insurance (EC)

Step Four:

  • Submit your prize list – this is your list of classes offered at the show, accompanied by your entry form
  • Submit your prize list approval form, completed by the steward or technical delegate (EC Bronze/Silver Shows only)

Step Five:

For MHC, EC Bronze or EC Silver competitions the MHC Office will follow-up with the show certificate and post-show forms.

For EC Gold or Platinum shows a member of Equestrian Canada will be in touch.

 

Emergency Plan Required for all EC Competitions

Download the Equestrian Canada Emergency Planning Guide

Emergency planning is required of all event organizers, no matter the level of competition. It involves five stages:
1. identification of potential risk (in and out of our controls),
2. prevention of risk,
3. the response or solution,
4. mitigation of the problem, and
5. finally recovery or back to play.

The purpose of this guide is to provide all Canadian competition organizers and officials with a consistent base plan and guidelines including specific mandatory responses in cases such as lightning or a catastrophic accident to horse or human.  Each competition, event and discipline has its own identity and specific needs. This is recognized and appreciated and the expectation of Equestrian Canada is that each competition will have its own unique emergency action plan appropriate to its own needs but incorporating those mandatory requirements. It is an Equestrian Canada rule that every competition has an emergency action plan.


Payment of Officials

Manitoba Horse Council strongly recommends the following best practices in the hiring of competition officials:

  • A written contract between the competition and official(s) drafted and signed well in advance of the competition

  • A business number and invoice provided to the competition by the official(s) for his or her services

  •  If the official(s) cannot provide a business number and invoice for his or her services, the competition is strongly advised to issue a T4A slip, available from Canada Revenue Agency


 

 

BACK TO COMPETITIONS



Contact Us

Manitoba Horse Council Office
145 Pacific Avenue
Winnipeg, MB, R3B 2Z6

The office is currently closed to personal callers. Please phone or email as the details below.

Executive Director, Diane David
Phone: (204) 925-5719
Email: mhc.exec@sportmanitoba.ca

Administration
Email: mhc.admin@sportmanitoba.ca