Competition Organizers

SANCTIONING

Planning and Organizing a Competition

Organizing a horse show requires long days and even longer days on the actual competition date(s). There are numerous aspects to consider when hosting a competition from deciding what types of classes you would like to offer, having the right insurance, and finding the right official to ensure fair and professional judging. At Manitoba Horse Council (MHC)  we want to make your life a little easier by providing you with resources and links to information to ensure a safe and fun competition for all.

What is a Sanctioned Competition?

Hundreds of horse shows are held across the province. While some are sanctioned(approved) by MHC or EC, others are run independently without any sort of endorsement. It is not mandatory to sanction a horse show; however, there are tangible benefits for organizers who choose to register their horse shows. Without sanctioning, EC accredited officials are prohibited from officiating (excludes General Performance, Western or Breed officials); by using an MHC or EC accredited official you can be sure competitors are receiving fair judging, completing safe courses and MHC/EC rules are being followed.

Safety is of the utmost importance in the equine sport, accidents do happen, by sanctioning your competition you confirm that the show staff, officials, volunteers and your participants have the correct insurance in place if an incident were to occur.

From a participant or officials’ viewpoint, we recommend that you ensure any unsanctioned competition you attend has the correct insurance in place to protect you, or that you seek out the correct insurance yourself. By attending sanctioned competitions, we have taken the guesswork out of it.

2023 Competition/Clinic Insurance Application form (pdf)

Why Sanction your Competition?

The underlying basis for sanctioning is to ensure that someone other than the show organizer is responsible for overseeing the risk management for the competition.

Benefits of sanctioning include:

  • Safety for show organizers, officials, volunteers and participants
  • Equine medication testing
  • Having a defined set of rules to follow
  • Access to carded officials
  • Horse & rider incentives
  • Free promotional opportunities
  • Year end awards (EC)
  • Results reporting (EC)

Equestrian Canada Sanctioned Competitions

The following Bronze and Silver competitions are approved by each province or territory.

1. Hunter/Jumper Competitions
2. Dressage Competitions
3. Breed Competitions

  • All Platinum, Gold, Bronze/Gold or Silver/Gold competitions are approved by EC.
  • Competitions are not permitted to host multiple disciplines at a single competition, unless permission is granted by EC. E.g. A dressage competition may not hold a hunter/jumper portion unless given written permission from EC.
  • All Manitoba Bronze and Silver EC Sanctioned Shows/Competitions are to contact the MHC office directly.

 

2023 EC Temporary Coach Status 

In response to Sport Canada’s mandate that all national sport organizations create robust coaching certification programs with a focus on athlete safety and inclusivity, the EC Coach Status program was launched in 2021. The EC Coach Status program is a multi-year coaching development pathway that will see all Canadian coaches and instructors who participate in EC-sanctioned events holding Licensed Coach status by the end of 2025.  


In 2023, minimum Coach Status requirements will be enforced at all EC-sanctioned events. Recognizing some coaches will not have completed their EC Coach Status requirements when enforcement begins, the EC Board approved Temporary Coach Status (TCS) for the 2023 show season. Temporary Coach Status (TCS) will come into effect on July 1, 2023.  

·         <!--[endif]-->From January 1 through June 30, 2023, Canadian coaches will be permitted to participate in EC-sanctioned events regardless of EC Coach Status.  

·         <!--[endif]-->The mid-year implementation of TCS provides coaches with a window of time to achieve EC Licensed Coach status between the date of announcement and the date of implementation. 

 

FREQUENTLY ASKED QUESTIONS: 

Why is EC implementing Temporary Coach Status? TCS enables those working toward earning EC coach status to continue coaching athletes at EC-sanctioned events. TCS acknowledges the efforts and dedication of the many coaches who have already earned EC Coach Status; monies collected through TCS will fund educational opportunities for those holding EC Registered and EC Licensed Coach status. 

Who is required to pay Temporary Coach Status fees? 

TCS applies to Canadian-residents coaching one or more athletes at any EC-sanctioned event and who do not meet minimum EC Coach Status requirements as listed below: 

 

Event Sanctioning 

Minimum Coaching Requirement in 2023 

EC Bronze and/or Silver 

EC Registered Coach Status 

EC Gold and/or Platinum

EC Licensed Coach Status 

 

How much will Temporary Coach Status cost? 

The fee is determined by the event sanctioning level and the individual coach’s EC Coach Status. TCS is valid for one (1) EC-sanctioned event only. The TCS fee will increase annually until it is retired at the end of 2025. 

 

Event Sanctioning 

Temporary Coach Status Fee 2023 

I do not have a valid 

EC Coach Status 

I am an 

EC Registered Coach 

I am an  

EC Licensed Coach 

EC Bronze and/or Silver 

$100.00 per event 

Not applicable 

Not applicable 

EC Gold and/or Platinum 

$100.00 per event 

$25.00 per event 

Not applicable 

 

How is Temporary Coach Status obtained?  

Coaches complete a TCS Form and submit this to the show office with appropriate payment. The show office will not issue numbers to athletes of any coach with insufficient coaching status until the TCS form and fee has been submitted. 

·         <!--[endif]-->The TCS Form will be available online; coaches are encouraged to complete and print the form before arriving at the show office to expedite processing. 

·         <!--[endif]-->TCS Forms submitted without payment are incomplete.  

The TCS fee may not be added to a trainer split or applied to one or more athletes’ show bill without written consent from those included on the split and/or bill(s). This fee is to be incurred by the coach and not the athlete(s). 

I am self-coached. Does this apply to me?  

If you are over the age of 18, you may declare yourself as self-coached on any EC entry form and you will be exempted from the TCS fee. No athlete under 18 is permitted to declare themselves self-coached for safety and liability reasons.  

I only coach my child or another member of my immediate family. Am I still required to apply for TCS?  

Yes, if you are a Canadian-resident and you are listed as the coach on the entry form for an EC-sanctioned event you must either meet the minimum EC coach status requirement OR obtain Temporary Coach Status. This applies whether you are coaching one athlete or multiple athletes at any given EC-sanctioned event. 

I am a coach, but I am not a Canadian citizen. Does this fee apply to me?  

Currently, EC Coach Status requirements are only for those whose primary place of residence and coaching practices are within Canadian borders. Those whose primary place of residence is outside of Canada are considered International Coaches and are exempt from EC Coach Status requirements at this time. 

Will TCS be available for a limited time? 

TCS will be available at all EC-sanctioned events until January 31, 2025; after this date, only those holding EC Licensed Coach status will be permitted to coach at EC-sanctioned events. 

 

 


Forms to be used by Competition Organizers are available at Equestrian Canada

Also please check the Stewards Hub


The Safe Sport Fee 

Sport Manitoba expects all athletes on the field of play to have a certified coach who understands and abides by the principles of Safe Sport. EC is following the same protocol by requiring at minimum, Registered Coach status at EC Sanctioned shows. 

Manitoba Horse Council wishes to ensure that all equestrian and horse sport coaches, instructors, participants and trainers are aware of the Safe Sport elements expected at events. We know there are many self-declared coaches working at non-EC sanctioned shows. There are three courses which coaches/trainers and/or athletes need to take to ensure understanding of these expectations. (Equestrian Canada Certified, Registered and Licensed coaches have already taken these courses). 

All must take:

1. Respect in Sport (free) –  Available at http://www.sportmanitoba.ca/coaching/respect-sport  Sport Manitoba has mandated Respect in Sport Activity Leaders course for all Manitoba Coaches.  Any other training, while good and is encouraged, cannot be substituted for credit for the RIS course. Use the link to make an account and log in, go into in the first tab in your Profile and check "Allow communication to the NCCP". This will place the result of your course directly in your Locker. On the second tab (Associations) you can see all the groups associated with Sport Manitoba. Scroll down to Horse Council and click to share. This ensures both your Locker and MHC's files are kept up to date. Adding your profile also assists MHC in sourcing funding from Sport Manitoba.

And, then choose from one of these two courses:

  1. Making Headway (free).

               Or

  1. Make Ethical Decisions (MED). Available at www.coach.ca The online workshop is $40, with subsequent free online evaluation. Evaluation is available at www.coach.ca The cost for evaluation without the preliminary tutorial is $85.

These are multi-sport courses, so completion through another sport can be applied to equestrian and vice versa.

To take advantage of these courses, coaches must register with the National Coaching Certification Program (NCCP) at https://thelocker.coach.ca/account/login, which allows access to the Locker where NCCP training is recorded. There is no cost to do this.

MHC has set a Safe Sport Fee of $5 to be implemented at non-EC sanctioned shows to encourage all coaches to understand the minimum expectations. The fee is collected by the Show Secretary; $2 remains with the organizing show and the other $3 is sent to MHC to go directly into the Coaching Budget to support coaching programming. The fee is assessed (per rider) on the coach who does not have an NCCP number with a Locker record of the courses taken. It is MHC's responsibility to verify the Coach's record.

Coach certification through the Certified Horsemanship Association or any other certification (except Equestrian Canada) does not forego the requirement for an NCCP number and completion of the courses noted above.

Remember if you are competing at a competition and you do not have/have not brought a coach, then YOU are your coach for that competition.

SHOW ORGANISERS

Here is the spreadsheet to record levies at a show: MHC Safe Sport Fee Form

If you have further questions or comments don’t hesitate to call 204-925-5719

Emergency Plan Required for all EC Competitions

Download the Equestrian Canada Emergency Planning Guide

Emergency planning is required of all event organizers, no matter the level of competition. It involves five stages:
1. identification of potential risk (in and out of our controls),
2. prevention of risk,
3. the response or solution,
4. mitigation of the problem, and
5. finally recovery or back to play.

The purpose of this guide is to provide all Canadian competition organizers and officials with a consistent base plan and guidelines including specific mandatory responses in cases such as lightning or a catastrophic accident to horse or human.  Each competition, event and discipline has its own identity and specific needs. This is recognized and appreciated and the expectation of Equestrian Canada is that each competition will have its own unique emergency action plan appropriate to its own needs but incorporating those mandatory requirements. It is an Equestrian Canada rule that every competition has an emergency action plan.


Payment of Officials

Please be aware that Manitoba Horse Council strongly recommends the following best practices in the hiring of competition officials:

  • A written contract between the competition and official(s) drafted and signed well in advance of the competition

  • A business number and invoice provided to the competition by the official(s) for his or her services

  •  If the official(s) cannot provide a business number and invoice for his or her services, the competition is strongly advised to issue a T4A slip, available from Canada Revenue Agency


 

 

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Diane David - Executive Director
(204) 925-5719
Email: mhc.exec@sportmanitoba.ca

Kylee Tonita - Administrator
Coaching, Officials & Events
Email: mhc.admin@sportmanitoba.ca

Kelly Roe - Manager
Equestrian Facility
(204) 799-5941 phone/text (April to Oct)